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CLUB FORMS

CLUB FORMS

Associated Student Body (ASB) is student organizations that raise and spend money for students. California law allows students in public schools to raise money and decide how it will be used. These organizations must be made up of current students at the school where the money is kept.

The money raised by these groups is called ASB funds. Managing these funds gives students a chance to learn important skills. Students learn how to budget, make spending decisions, and run activities similar to a small business. They also develop leadership and teamwork skills while helping their school and fellow students.

As students and staff work together to plan events, projects, and activities, students gain experience in project planning and problem-solving. Through ASB organizations, students not only support their school community but also improve their own learning and leadership abilities.

ASBs are governed by the California Education Code, Title 5 of the California Administrative Code, California Constitution, Internal Revenue Code and the Penal Code, as well as Elk Grove Unified School District board policies (BP), administrative regulations (AR) and procedures that have the effect of laws relative to how ASBs are managed and operated in the Elk Grove Unified School District.
EDUCATIONAL ACTIVITY FORMS

EDUCATIONAL ACTIVITY FORMS

Educational Activities are:
  • District or school-initiated groups.
  • Activities are supervised or financed by the district.
  • Students may need to meet academic and/or behavioral criteria to be eligible to participate.
  • May occur during or outside of instructional time. 
 
ACADEMIC TEAM EDUCATIONAL ACTIVITIES
  • HISTORY DAY COMPETITION
  • MATHLETES
  • MESA
 
ATHLETIC TEAM EDUCATIONAL ACTIVITIES
  • ATHLETICS
  • BASEBALL
  • BASKETBALL - MEN'S AND WOMEN'S
  • CHEER
  • CROSS COUNTRY
  • FLAG FOOTBALL
  • FOOTBALL
  • GOLF - MEN'S AND WOMEN'S
  • SOCCER - MEN'S AND WOMEN'S
  • SOFTBALL
  • SWIMMING
  • TENNIS - MEN'S AND WOMEN'S 
  • TRACK & FIELD
  • VOLLEYBALL - MEN'S AND WOMEN'S
  • WATER POLO
  • WRESTLING
 
PERFORMING TEAM EDUCATIONAL ACTIVITIES
  • BAND
  • CHOIR
  • IMPULSE
  • THEATRE
 
PROGRAM EDUCATIONAL ACTIVITIES
  • ANIMATION PATHWAY
  • AP ENVIRONMENTAL SCIENCE
  • AVID
  • BLACK STUDENT UNION 
  • BOSS (BUSINESS OPPORTUNITIES FOR STUDENT SUCCESS PATHWAY)
  • CALIFORNIA SCHOLARSHIP FEDERATION (CSF)
  • CCR (COLLEGE AND CAREER READINESS)
  • DATA (DESIGN & TECHNOLOGY ACADEMY)
  • DIGITAL MEDIA ARTS PATHWAY
  • LINK CREW
  • NATIONAL HONOR SOCIETY
  • PRE-MED
  • YEARBOOK
  ASSOCIATED STUDENT BODY (ASB) EDUCATIONAL ACTIVITY (EA)
  EGUSD BP/AR 6145.5: Student Organizations and Equal Access
Education Code 48930		 EGUSD BP/AR 6145: Extracurricular and Cocurricular Activities
Education Code 49010, 49011
Education Code 35160.5
Purpose Supports student-initiated organizations and ensures equal access to school facilities under the Equal Access Act. Supports district-sponsored extracurricular activities (including interscholastic athletics) (EA/IA) and cocurricular activities that enrich student development and school engagement.
Who initiates Student-initiated organizations (formed by students, not the school). School/District sponsored programs (athletic, academic, and performing teams, student groups connected to curriculum)
Oversight District provides oversight, focusing on safety, order and allowability. Strong district oversight (eligibility, conduct, supervision).
Eligibility Requirements No academic eligibility requirements specified. Involvement is voluntary. Academic and behavioral criteria required (e.g., 2.0 GPA, progress toward graduation, citizenship standards).
Participation Requirements Organizations must be student-led, composed of currently enrolled students, and have a certificated advisor. Students must meet eligibility standards and maintain academic progress to participate.
Staff Role Staff act as advisors only; cannot lead or promote group. Staff actively supervise, coach, and manage programs.
Funding/Fees No public funding beyond incidental costs; ASB funds and fundraisers allowed. No student fees are allowed for participation in educational activities (with limited legal exceptions). Fundraising benefits all members of the team or group.
Access to Facilities Equal access to facilities during non-instructional time (e.g., bulletin boards, PA system). Access is part of structured school programs.
Meeting Conditions Meetings and Activities must occur during non-instructional time (before/after school or during lunch). Access is part of structured school programs, may occur during or outside of instructional time.
Control of Activities Student-led with limited school control. Schools can restrict only if disruption occurs. School/district controls program structure, participation and rules.
Conduct/Discipline Activities must not disrupt school operations. Meetings must remain orderly and voluntary. Students must follow district conduct rules. Violations can lead to loss of participation or discipline.
Nature of Program Student-initiated, not school-sponsored (must state this in publications). School-sponsored and may be part of the structured educational program.
USE OF FACILITIES

USE OF FACILITIES

Clubs may request to use campus facilities through their advisor.  Advisors should use the Google Form link to the right, to request facilities.  Advisor email address will be recorded with the submission and requests that are not submitted by the advisor will be deleted. Requests will be reviewed for conflicts and approved if available. Requests should be submitted at least two weeks in advance.
 
EVENT PLANNING
 

EVENT PLANNING
 

Check this FLOWCHART to see if you need to file paperwork. Links to appropriate paperwork are in the flowchart.
 
 
RESOURCES
 

RESOURCES
 

 
FISCAL SERVICES ASB WEBSITE (Available to MTHS Staff and Students only)
 
FISCAL SERVICES EA WEBSITE (Available to MTHS Staff only)
 
 
 
FIELD TRIP FORMS (Available for MTHS Staff Only)